Last updated: 18th April 2018
Information that we collect from you
If you are 13 years old or younger you may not register with us on the Website. If we become aware that you are 13 years old or younger and you have not obtained such permission, we will remove your personal information from our records. By entering your details on the website you are stating that you are 14 years old or older.
Use of your information
We will only use your information for the following purposes:
- To enable us to provide you with access to all parts of the Website and to use the Service and to enable you to download information and materials from Clinked;
- To produce reports, statistics and analysis of the types of people who access to Clinked;
- To contact you for your views on Clinked;
- To notify you occasionally about important changes and service announcements;
- To administer, support, improve and develop Clinked;
- To carry out our obligations arising from any contracts entered into between you and us.
We offer those who provide personal contact information a means to choose how we use the information provided. Marketing communications will include:
- To contact you with newsletters and other marketing email updates and advertisements regarding the Service;
- To make you occasional offers of Clinked products or Services or to make you aware of other products or services offered by Rabbitsoft Ltd.
You may at any time opt-out of receiving marketing communications by clicking on the opt-out link in the footer of the email you have received or by sending us an email at email@example.com. An opt-out link will not apply where Clinked sends you a notice regarding the status of service, upgrades to the platform, security alerts or any notice relevant to your service and account.
Rabbitsoft Ltd may use trusted third parties to assist in the delivery, provision, analysis and improvement of Clinked including but not limited to data storage, maintenance services, database management, analytics, payment processing, Customer Relationship Management services/systems and improvement to the Service features. Rabbitsoft Ltd is not liable for the quality or accuracy of any onward transfer of information.
We reserve the right to use the name and/or logo of the company you work for in publicity material, advertising or marketing collateral unless you specifically tell us otherwise. Your name, address details and all other personal information will remain confidential at all times.
Disclosure of your information
We follow strict guidelines in the storage and disclosure of information which You have given us, to prevent unauthorized access. We comply with the laws of the countries from which we operate.
We do not seek any sensitive personal data other than that which is reasonable and necessary for the purposes sought. You are giving your explicit consent to collect, process, disclose, transfer or store your Sensitive Personal Data for the purposes of processing orders for goods and services.
Please note that this may include the transfer of your personal data to one or more countries outside the UK.
You agree to keep confidential and not to disclose to any other individual or individuals for all time the username and password related to your Clinked account. Note that although you set the password, it is our proprietary information and belongs to us for all time.
We are not responsible for the privacy policies or practices of third-party websites.
Marketing information and opting out:
Where relevant, we may provide you with marketing information on our products or Services. You may opt-out of receiving this information at any time by clicking on the opt-out link in the footer of a marketing email You have received or by sending us an email at firstname.lastname@example.org.
Accessing, editing or removing your personal information:
You understand that by accepting an invitation into Clinked, those who are in the groups with you will be able to identify you by your Clinked profile. You may view, change, or remove your profile information displayed at any time by going to your profile and editing your information in your Account Settings.
You have the right to obtain a copy or change the personal information we hold about you in our and our trusted 3rd party services and systems. You should email your request to email@example.com or send to our postal address: Rabbitsoft Ltd (T/A Clinked), 20 Station Road, Cambridge, CB1 2JD, United Kingdom.
If you want to stop using your account, You may deactivate it. When you deactivate an account, you will not be able to use our Website or Service, and your information will not be capable of being viewed through our sites. After you deactivate your account, copies of your information including (but not limited to) name and email address may be retained by us as backup copies for legal and compliance reasons, unless you state otherwise.
Cookies are small amounts of information which we store on your computer. We issue cookies to your computer when you log on to Clinked and when you register with the Service. Cookies are necessary for the operation of the Service and therefore, if you set up your computer to reject cookies you will be unable to access the Service.
Security and data retention
We employ bank-grade security to protect your information from access by unauthorized persons and against unlawful processing, accidental loss, destruction and damage. Your information is stored on protected servers and the transmission of your data is encrypted. However, you acknowledge that we cannot guarantee the security of data that is sent over the Internet. You are responsible for the safe storage of Your access credentials to our Services.
We will process and retain Your information for as long as required and will remove it when no longer needed or upon Your request. We aim to ensure Your information is accurate, adequate, limited to what is necessary for concerning the purpose for which it was gathered, kept up to date and erased or rectified without delay.
Accessing and updating
You are entitled to see the information held about you and you may ask us to make any necessary changes, ensure that it is accurate and kept up to date or to remove any information we may hold on you. If you wish to do this, please contact us at firstname.lastname@example.org.
You can log in to our platform using single-sign-on (SSO) services such as Google and LinkedIn. These services will allow the third party to authenticate your identity and provide you the option to share certain personal information with us such as your name and email address to pre-populate our sign up form.
If you authorise us to do so, we may grant third parties access to some or all (depending on the permission you give) of your Personal Information to third parties through our own API for use in connection with their services.
You have the ability to control what Personal Information you share with these third parties through our API, but please note that any Personal Information you share with third parties through our API will be governed by their privacy policies and we do not assume any responsibility for such third party’s use of your Information once shared through our API.
All comments, queries and requests relating to our use of your information are welcomed and should be addressed to:
20 Station Road
Cambridge, CB1 2JD